Job Description

Position Description
The Seattle Fire Department is seeking an Accounting Technician II to support our Services Division. This division helps provide the department will all necessary equipment, vehicles and tools. The Accounting Technician II will process invoices, audit and reconcile billing issues, process purchase orders, maintain financial databases, and provide training to members of the department as needed. This position works on a team of five and reports to the division's Accounting Technician III.
This is a full-time position operating out of Seattle Fire Department Headquarters. Hybrid telework options are available after successful completion of the training period.
Job Responsibilities

• Invoice processing: Perform the full range of steps for processing invoices for payment. Verify coding and signatures on internal requisition documents, create purchase order encumbrance in PeopleSoft 9.2, match receiving documents to invoices, and audit paperwork for consistency. Input invoices into the system, reconcile, match, review, correct, and verify codes and costs.
• Audit and vendor reconciliation: Research billing issues, statements, and requisition forms with vendors and department members, following all contracting and purchasing rules. Work with other City departments to ensure correct coding and processing, fix discrepancies, and resolve billing issues.
• Purchase order processing: Work independently to issue, with proper departmental approvals, purchase orders up to $3,500, petty cash, and mileage reimbursements. Review purchase orders above the approved limit for accuracy and submit for approval. Close out purchase orders that are not fully expended or utilized.
• Database maintenance: Maintain purchase orders in Summit and an SFD database. Verify balances, ensure funds are available for payment, issue change orders, and pull reports.
• Training: Provide information and training to Department personnel on purchasing and payment rules and processes. Coordinate with Seattle Fire Department divisions, vendors and other City departments.
• Work with the Grants Manager, Emergency Preparedness Officer, and Purchasing Manager on grants requisitions, tracking purchases, receiving, and compiling documentation for payment and audits.
• Maintain AP files, electronically and physically.
• Complete special projects as needed.
• Perform other job duties as needed.

Qualifications
Requires two years accounting/bookkeeping experience or one year experience as an Accounting Technician I; or a combination of education/training/experience which provides an equivalent background required to perform the work of the class.
Additional skills and experiences the successful candidate will possess:

• Strong written and oral communication skills.
• Strong analytical skills and attention to detail.
• Proficiency working with Microsoft Office applications including Access, Excel, Outlook, and Word.
• Desire to work with diverse individuals in a complex, paramilitary work environment.

Additional Information
The full salary range for this position is $33.78 - $37.82 per hour.
The City of Seattle offers a comprehensive benefits package including vacation, holiday, and sick leave as well as medical, dental, vision, life, and long-term disability insurance for employees and their dependents. More information about employee benefits is available on the City's website at: .
The Seattle Fire Department is looking to create a diverse team of hardworking, committed individuals with a passion for public service and who are deeply aligned with our City's values of Race and Social Justice. The City of Seattle is an Equal Opportunity Employer. Applicants are considered for positions without regard to race, color, religion, creed, sex, sexual orientation, national origin, ancestry, age, disability, marital status, veteran status, gender identity, political ideology, or any other basis prohibited by federal, state, and local laws.
The City of Seattle offers a comprehensive benefits package including vacation, holiday and sick leave as well as medical, dental, vision, life and long-term disability insurance for employees and their dependents.
More information about employee benefits is available on the City's website at:

Skills Required