Job Description

COOK INLET TRIBAL COUNCIL, INC.

JOB DESCRIPTION

Job Title: Accounting Technician I/II/III (Payroll)

Department: Finance

Reports to: Payroll Manager

FLSA Status: Non-Exempt

Job Type: Regular, Full-Time

Pay Grade: I (N3) II (N4), III (N5)

AKBCU: No ICPA: No

General Functions:

The Accounting Technician (Payroll) performs specific payroll operations as related to Cook Inlet Tribal Council. The Accounting Technician (Payroll) will maintain all payroll records and performs various administrative duties.

Duties and Responsibilities, including but not limited to:

Accounting Technician I (Payroll):

• Pre-Audits time-sheets and verifies authenticity and accuracy of data entry, payroll and file maintenance.
• Ensures that payroll is properly authorized.
• Ensures accurate preparation and balancing of bi-weekly payrolls.
• Ensures compliance with company contracts as they relate to payroll and all company policies relating to payroll matters.
• Responsible for timely and accurate distribution of all payroll checks and direct deposit earnings statements.
• Handles various payroll adjustments, including: shortages, garnishments, bonuses, child support payments and changes in all voluntary deductions.
• Maintains all records in connection with payments made on behalf of employees.
• Participates as a contributing team member.
• Maintains confidentiality at all times.
• Other related duties as needed and assigned.

Accounting Technician II (Payroll):

• Prepares and maintains payroll related analysis, statements, projections and any needed reclasses.
• Manages and maintains shared email for payroll communications with the organization.
• Maintains good relations with Managers to ensure proper coding of all payroll postings.
• Monthly reconciliation of all payroll related balance accounts.
• Assist in the annual preparation of W-2s and year end reporting data
• Assist in worker\xe2\x80\x99s compensation and annual audits
• Weekly financial institution payroll related activity and recording transactions.
• Other related duties as needed and assigned.

Accounting Technician III (Payroll):

• Performs all duties and responsibilities of an Accounting Technician II (Payroll).
• Provides technical expertise to Accounting Technician I and II (Payroll) as needed.
• Prepares account analysis as needed/requested.
• Other related duties as needed and assigned.

Job Specifications:

• Strong organizational and time-management skills.
• Excellent oral and written communication.
• Demonstrated ability to complete work in a timely and accurate manner.
• Demonstrated ability to work effectively with management and staff, and to effectively communicate with regulatory and taxing authorities.
• Demonstrated ability to work with minimal supervision.
• Strong computer skills and demonstrated ability to effectively use office computer programs.

Minimum Core Competencies: CITC Values, Respectful Leadership, Professionalism, Emotional Intelligence, Problem Solving/Critical Thinking, Communication Skills.

Minimum Qualifications:

Accounting Technician I (Payroll)

• High school diploma or GED.
• Three years data entry experience.
• MS Office Experience (Outlook, Excel).

Accounting Technician II (Payroll)

• Associate\xe2\x80\x99s degree in Accounting or related field. Relevant experience may substitute for the degree requirement on a year-for-year basis.
• Two years related professional payroll experience.
• Experience in all relevant payroll functions, including: maintenance, preparation, data entry, balancing and payroll taxes.
• Continued employment is contingent upon receipt of a satisfactory report from a state and federal background check.

Accounting Technician III (Payroll)

• Associate\xe2\x80\x99s degree in Accounting or related field. Relevant experience may substitute for the degree requirement on a year for year basis.
• Fours years of related professional payroll experience.
• Experience in all relevant payroll functions, including: maintenance, preparation, data entry, balancing and payroll taxes.

Minimum Qualifications at all Levels:

• Continued employment is contingent upon completion of a satisfactory state and federal fingerprint criminal background check.

Preferred Qualifications:

• ADP payroll processing experience.
• General Ledger reconciliation experience.

Physical Requirements:

• Primarily works in an office setting, with extended periods of time at a desk and on a computer.

NATIVE PREFERENCE STATEMENT: Pursuant to the Indian Self-Determination and Education Assistance Act of 1975 (PL 93-638) and as further guided by CITC\xe2\x80\x99s Native Preference Policy 6.120, CITC maintains preference in all phases of employment for Alaska Native, American Indian (AN/AI) and Native Hawaiian people, including direct lineal descendants and foster or traditionally adopted children. Also included are non-Native head of household members for Native families, which includes foster or traditionally adopted Native children.

Disclaimer

The information provided in this description has been designed to indicate the general nature and level of work performed by incumbents within this job. It is not intended to be interpreted as a comprehensive inventory of all duties, responsibilities, qualifications, and working conditions required of employees assigned to this job. Management has sole discretion to add or modify the duties of the job and to designate other functions as essential at any time. This job description is not an employment agreement or contract.

Cook Inlet Tribal Council