Job Description

JOB

PROMOTIONAL ONLY. ONE CURRENT VACANCY. 35 HOURS PER WEEK POSITIONUnder general supervision, performs various accounting functions for the Wastewater Department. Work involves coordinating, monitoring, and overseeing departmental fiscal duties including but not limited to budgeting, purchasing, deposits, reimbursements, telephone bids and post award contracts. Reports to the Office Manager III and Executive Coordinator.



EXAMPLE OF DUTIES

ESSENTIAL JOB FUNCTIONSWorks closely with the Wastewater Director and Assistant Director on the preparation of the department's annual budget, monthly budget reports, journal entry preparation, and fiscal year-end procedures; seeks assistance from the Finance Department on matters related to department account assigning for expenditures and revenues; provides assistance to Finance with providing paperwork and correct documentation.Works closely with the Office Manager III and Executive Coordinator on tying requisitions, purchase orders, and invoices to contracts in order to provide tighter controls over expenditures of public funds.Works closely and seeks assistance from the Office Manager III and Executive Coordinator on post-award contract matters related to compliance, renewals, amendments, change orders, insurance, expiration dates, and contract balances.Works closely with the Purchasing Department on matters related to procurement, requisitions, purchase orders, fixed assets, and surplus materials; seeks assistance in preparation and review of bid, RFP, SOQ, etc. specifications and competitive bidding procedures.Works with vendors to resolve billing discrepancies; researches records to resolve discrepancies; processes the most difficult transactions; completes special projects as assigned.Ensures consistent and equitable monitoring actions on purchase orders and invoices.Monitors contract activity to determine necessity for amendments and renewals.Maintains knowledge of standard practices in the files of local government, wastewater procurement. Maintains knowledge of best practices in quality assurance and/or continuous quality improvement.Prepares and processes invoices, receipts, requisitions, journal entries, and check request; reviews documents for completeness, and accuracy; verifies adequate funding is available and properly coded for budgetary account in order to conduct payments, procurement, and/or services in a timely fashion and without interruption; reconciles accounts to appropriate reports; assures vendors are processed accurately and in a timely manner.Maintains department records and files, expenditures, revenues, contracts, fixed assets, annual report, and operating and capital budget; provides summaries and analysis to the Wastewater Director and Assistant Director in department fiscal matters on weekly, monthly, quarterly, and yearly basis; researches inquiries regarding purchase orders, requisitions, payments, contracts, deposits, fixed assets, payroll, and reimbursements.Operates a variety of office equipment and machinery such as copy machine, fax machine, desktop computer, printer, etc.Uses a variety of tools such as standard office tools, etc.; a variety of supplies such as general office supplies, etc.; and a variety of computer software such as word processing, spreadsheet, database, accounting, or other programs.Interacts and communicates with various groups and individuals such as the Wastewater Director and Assistant Director, other City departments, vendors, and the general public.ADDITIONAL JOB FUNCTIONSPerforms other related duties as required.Is required to report to work during emergency situations, including, but not limited to, city-wide declared emergencies.



SUPPLEMENTAL INFORMATION

The City of Kenner is an Equal Opportunity Employer - The Kenner Civil Service Department posts current examination announcements on its online application website. Job applications may be filed only when an examination is announced. It is important that you include your entire employment history including periods of unemployment on your application, plus any relevant education and experience. Applications may be rejected if incomplete. Some job postings have an application deadline; others are open on a continuous basis until a sufficient number of applications have been received. Applicants who are interested in jobs that are not currently open for application may complete a job interest card which may be filed with the Kenner Civil Service Office at any time. DELAY IN THE MAIL: The Kenner Civil Service Department cannot accept responsibility for failure of the applicant to receive an admission slip to an examination, or for failure of the Department to receive material mailed by the applicant. VETERANS PREFERENCE in examinations will be granted only to those persons who provide proof of military service during covered periods and who are found to be eligible. The Kenner Civil Service Department does not discriminate on the basis of disability in the admission or access to, or treatment or employment in its programs or activities. Therefore, reasonable accommodations will be provided to allow access to the Department's programs and activities for individuals with disabilities unless such accommodations would result in undue hardship. Auxiliary Aids such as readers, taped text, and large print material or other aids are provided for individuals requesting such accommodations under provisions of the Americans with Disabilities Act. >>>> An attached resume will not replace a completed application. < REVIEW YOUR APPLICATION TO MAKE SURE IT IS CURRENT. Failure to provide your qualifying work experience may result in your application not being considered. DISCLAIMER: This job description is not an employment agreement or contract. Management has the exclusive right to alter this job description at any time without notice.