Job Description

The Pre-Invoice Specialist II / III is responsible for the timely collection and tracking of pending orders; validation, processing, and reconciliation of vendor transactions daily; managing statement of accounts and maintaining productive billing relationships for our less than truckload vendor partners to our customer locations nationwide.



Responsibilities



Open Order Fulfillment

Request, collect, and manage open vendor orders Identify incorrect schedules and make adjustments as needed


Process Vendor Invoices

Receive manual and automated invoices and process for payment Manage pending file status to established metric/goals Identify, research, and resolve pricing, tax, and set -up related issues on invoices Determine internal vs external invoice issues and engage appropriate stakeholders for resolution Identify necessary credit/rebills and request from vendors


Statement of Accounts

Collect and track statements from assigned vendors monthly Resolve untimely outstanding accounts payable items


Root Cause Analysis and Process Improvement

Identify and analyze trends across multiple vendors and transactions and resolve pursuant to department goals Establish processes with vendors to correct transaction file errors Proactively analyze failing files for root cause and enact solutions Identify and execute opportunities to transition vendors to ERS or manual fulfillment


Other Duties as Assigned

Maintain a positive billing relationships with assigned vendors Train new or advancing vendors on Mansfield processes and billing methods Assist with other LTL billing responsibilities as needed


Position Requirements



Formal Education & Certification

High school diploma required Associates degree or higher preferred


Knowledge & Experience

Must have at least two years' professional work experience, preferably in billing or accounts receivable/accounts payable Petroleum Industry knowledge preferred Must be able to use Microsoft Office suite with confidence (Word, Outlook, Excel, PowerPoint) Advanced proficiency with Microsoft Excel required (vlookups, pivot tables, etc.)


Qualifications & Characteristics

Strong communication skills Strong problem solving skills Ability to multi-task Ability to work in a team environment


Work Environment

40 hours per week - hybrid schedule available once training is completed (3 days in the office, 2 days remote); training take at least 3 months Sitting for extended periods of time Dexterity of hands and fingers to operate a computer keyboard, mouse, power tools, and other computer components


All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.