Job Description

United Direct Solutions is currently seeking a full time in-person Accounting Office Clerk for our Accounting Department.

United Direct Solutions has facilities in Louisville, KY and Cincinnati, OH , employs hundreds of individual workers and their hard work does not go unappreciated or unrewarded. Here are just a few benefits you will find as an employee:

Competitive Pay Clean and Climate Controlled Facility Health, Dental and Vision Insurance; Life Insurance; 401(K) Career Development/Mentorship Opportunities Quick and Steady Advancement United Direct Solutions formerly known as United Mail named Best Workplace 2020 by Printing Industries of America United Direct Solutions formerly known at United Mail has 45 Years of Commitment to Employees

SUMMARY

Assist Accounting Department in a variety of functional accounting activities. Performs a number of ongoing responsibilities in accordance with standard accounting procedures under general supervisor and guidance.

This position is in person Monday- Friday 8:00AM- 5:00PM

ESSENTIAL DUTIES AND RESPONSIBILITIES

Invoice Entry:

Accurately enter accounts receivable invoices into various customer portals, including Ariba, Coupa, Tungsten, and Bill.com.

Recordkeeping:

Maintain and update documentation of current processes and procedures related to accounts receivable.

Filing:

Organize and file physical and electronic documents to ensure easy retrieval and compliance.

Mail Handling:

Manage incoming and outgoing mail related to accounts receivable activities.

Collections:

Follow up on outstanding invoices and assist with collection efforts to ensure timely payment.

AR Statements:

Prepare and send monthly accounts receivable statements to customers.

Billing Support:

Assist with billing processes as needed, including generating invoices and addressing billing inquiries.

Team Assistance:

Support team members with various duties and projects to ensure smooth operations within the finance department.

Banking:

Enter daily bank transactions into accounting system.

SUPERVISORY RESPONSIBILITIES:

This job has no supervisory responsibilities

QUALIFICATIONS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required.

High school diploma or equivalent; Associate's degree in Accounting, Finance, or related field preferred. Proven experience in an office and/or accounting department Proven experience in accounts receivable, billing, or a related financial role. Familiarity with AR systems and customer portals such as Ariba, Coupa, Tungsten, and Bill.com Strong organizational and recordkeeping skills. Excellent written and verbal communication abilities. Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and experience with accounting software. Ability to work independently and collaboratively within a team environment.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE:

High School diploma or general education degree (GED): or one to two years related experience and/or training; or equivalent combination of education and experience.

LANGUAGE SKILLS:

Ability to ready and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of the organization.

MATHMATICAL SKILLS:

Ability to calculate figures and amounts such as discounts, piece rate, percentages, and volume.

REASONING ABILITY:

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

PHYSICAL DEMANDS

:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. To access the office there are two flights of interior stairs. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually quiet.

Job Type: Full-time

Pay: $20.00 - $22.50 per hour

Benefits:

401(k) Dental insurance Employee assistance program Flexible spending account Health insurance Health savings account Life insurance Paid time off Vision insurance
Work Location: In person