Job Description

Job Title: Accounting Coordinator (Accounts Payable & Receivable)

Location: Tulsa

Reports To: Director Finance

Job Type: Full-Time | On-Site

Company Overview

Narcomey Construction Company is a Native American-owned and operated general contracting firm based in Tulsa, Oklahoma. We specialize in commercial construction, with a strong reputation for delivering high-quality projects that serve and strengthen the communities around us. Rooted in integrity and driven results, we are committed to craftsmanship, cultural respect, and professional excellence.

Position Summary:

The Accounting Coordinator will play a key role in maintaining accurate financial records and ensuring the timely processing of accounts payable and accounts receivable. This individual will be responsible for handling daily accounting tasks related to vendor payments, customer invoicing, and reconciliation, contributing directly to the financial health and accuracy of Narcomey Construction's operations.

Key Responsibilities:

Accounts Payable (AP):

Review and enter vendor invoices into accounting software, ensuring proper coding to job cost and general ledger. Verify and reconcile vendor statements, resolve discrepancies in a timely manner. Process weekly check runs and electronic payments. Maintain up-to-date vendor records including W-9s and insurance certificates. Assist with year-end 1099 processing and reporting.

Accounts Receivable (AR):

Prepare and issue timely customer invoices based on contract terms, project milestones, and change orders. Monitor aging reports and follow up with customers regarding outstanding balances. Post incoming payments and apply them accurately to open invoices. Coordinate with project managers and clients to resolve billing issues. Assist in preparing lien waivers, pay applications, and supporting documentation. All vendor statements reconciled by 10th of each month. All vendor invoicing delivered to Project Manager by 14th of each month.

General Accounting & Administration:

Assist in monthly and year-end closing processes including account reconciliations. Support audits by providing documentation and answering inquiries. Maintain accurate and organized digital and physical financial records. Collaborate with internal teams to support project costing and budget tracking.

Key Performance Indicators (KPIs):

Accounts Payable:

Maintain an invoice processing accuracy rate of at least 98%, ensuring proper general ledger and job cost coding. Process all vendor invoices within 3 business days of receipt. Achieve a 95% or higher on-time vendor payment rate, adhering to agreed payment terms. Ensure 100% compliance and accuracy in year-end 1099 processing and reporting. Keep vendor records fully updated, including valid W-9 forms and current insurance certificates for all active vendors.

Accounts Receivable:

Issue 98% or more of customer invoices within 2 business days of contract milestones or billing dates. Maintain an accounts receivable collection rate of at least 95% for invoices under 60 days outstanding. Keep average Days Sales Outstanding (DSO) at or below 55 days. Resolve billing disputes within an average of 5 business days. Ensure 99% or higher accuracy in applying customer payments to the correct invoices and job accounts.

General Accounting & Administration:

Complete assigned month-end closing tasks within 3 business days of the month's end. Reconcile 100% of assigned accounts on a monthly basis with no material discrepancies. Respond to audit documentation and inquiries within 2 business days. Maintain all digital and physical financial records with complete accuracy and proper labeling.

Team Collaboration:

Respond to internal requests and coordination with project managers and other departments within 1 business day to support billing, cost tracking, and documentation needs.

Qualifications:

Associate's or Bachelor's degree in Accounting, Finance, or related field preferred. 2+ years of experience in accounts payable and/or receivable; construction industry experience is highly preferred. Proficiency in accounting software (e.g., QuickBooks, Sage, or construction-specific ERP systems). Strong attention to detail with excellent organizational and time management skills. Ability to handle confidential information with integrity. Effective communication skills and a collaborative team mindset.
Pay: $22.00 - $30.00 per hour

Expected hours: 40 per week

Benefits:

Dental insurance Disability insurance Health insurance Life insurance Paid time off Vision insurance
Work Location: In person