Job Description

This position will be responsible for the accurate recording and processing of Accounts Payable invoices and Accounts Receivable invoice with related processes. This position will interface with others inside and outside the company in a timely manner, maintaining business relationships to fulfill these responsibilities.


Accounts Payable


Prepare accounts payable invoices for payments by matching invoices, receiving documents, and purchase orders
Reconcile discrepancies, if any, by working with purchasing and/or receiving departments
Determine proper distribution and coding of invoices and payment date information
Verify vendor accounts by reconciling monthly statements and related transactions
Obtain proper approvals before entering vouchers
Answer all vendor inquiries
Enter a high volume of invoices, verifying edits and making corrections
Process expense reports in accordance with appropriate processing guidelines


Accounts Receivable


Create customer invoices ensuring all paperwork is received to support the transaction and customer terms are accurate


Other Job Duties


Assist with audit preparation and documentation retrieval
Review and reconcile Accounts Payable, Accounts Receivable, and related accounts to General Ledge weekly/monthly
Maintain document archival
Assist with budget to actual analysis compiling and dispersing information for other departments
Maintain customer and vendor information in ERP system
Ability to maintain regular, punctual, and reliable attendance as set by the supervisor according to handbook guidelines consistent with the ADA, FMLA and other federal, state, and local standards
Abide by all safety, quality, personnel, and other policies as applicable