Job Description

Rodey Law Firm is seeking a highly organized and detail-oriented Accounts Payable Administrative Assistant to join our team. This role is essential in ensuring the smooth operation of our Accounts Payable department by handling daily, weekly, monthly, and yearly tasks efficiently. The ideal candidate will have a strong background in administrative duties and a good understanding of accounting principles.

Reconcile code and pay all Firm AMEX accounts. Print, organize and file AMEX Receipts daily. Print and organize E-File Receipts. Download, file and organize E-File Receipts Reports and Westlaw charges for posting to the appropriate accounts. Scan and save all client cost backup (e-filing, Westlaw, and AMEX) to the client file timely. Keep impeccable records pertaining to daily tasks. Assist as needed with insurance, budget and other accounting questionnaires and reports. Ensure proper retention of expense report and personal account reports on an annual basis. Ensure proper retention of invoices on a bi-annual basis. Meet with newly hired staff to review Accounts Payable procedures. Assist AP desk as workload allows. Cover AP desk when Accounts Payable Clerk is out. Update Vendor Cost Backup Excel spreadsheet based on new/updated Client Bill Guidelines. Update Attorney lists (Clients Misc. numbers) and Attorney/Admin Staff employee list. Other duties as assigned to support the Accounting Department.

Qualifications & Experience

High school diploma or equivalent; Associate's or Bachelor's degree in Accounting or related field preferred. Previous experience in an administrative or accounts payable role. Must have General Ledger experience. Proficiency with Microsoft Office Suite, particularly Excel. Strong organizational and time management skills. Excellent communication skills, both written and verbal. Attention to detail and ability to handle multiple tasks simultaneously. Ability to work independently and as part of a team.

Other

Benefits:


Retirement plan i.e., 401(k) 401(k) matching Profit sharing Health insurance Dental insurance Vision insurance Short and long-term disability insurance Health savings account Life insurance Employee assistance program Flexible spending account Free parking Opportunities for advancement Paid sick time Paid time off

Schedule:


7.5 hour shift on-site Monday to Friday 8:30am-5:00pm




If you are a motivated individual with a passion for accounting and administration, and you are looking to grow your career in a dynamic legal environment, we encourage you to apply for this exciting opportunity by submitting a resume and cover letter to jobs@rodey.com.