Job Description

SUMMARY

Process and reconcile a wide variety of accounting documents such as invoices, departmental billings, employee reimbursements, cash receipts, vendor statements, and journal entries; review and code financial information; prepare and process documents to disburse funds, make deposits and prepare reports; compile and review information for accuracy; and maintain records. Work is performed by applying knowledge of accounting terminology and using

automated accounting system (Sage 100) and/or spreadsheets.

ESSENTIAL DUTIES AND RESPONSIBILITIES INCLUDE THE FOLLOWING:

ACCOUNTS PAYABLE

Audit and enter vendor invoices into Sage 100 Accounts Payable Enter and receive purchase orders. Select invoices for payment and generate check run. Assist staff with Purchase Card reporting. Reconcile Purchase Card activity. Prepare Purchase Card list for the monthly Board of Directors packet. Create a paid and unpaid report list for the monthly Board of Directors packet. Calculate, reconcile, and remit monthly sales tax report and payment. Perform monthly A/P reconciliation.

ACCOUNTS RECEIVABLE

Post Receivables, credit card payments and Misc. items to Sage 100. Set up and maintain client master files in Sage 100 to ensure proper billing of rents and fees. Using Tenant's personal credit cards to process payment of hangar rents.

OTHER DUTIES

Track Sage 100 General Ledger balances in Operating, Lease, Money Market, and Payroll Accounts daily to the Heartland online balance. File form DR-26 to the IRS for reimbursement of excise taxes on fuel. Prepare monthly fuel sales graphs for Board financial report. Prepare monthly hangar occupancy graph for Board financial report. Military Operations - Review pricing of the billing for each fueling, prepare internal 'invoice' and quarterly prepare Form 8849 Claim for Refund of Excise Taxes. Assist Executive Director Travel Reports and Pcard. Prepare transfer forms between Payroll and Lease Deposit Accounts for approval. Monitor balances and update spreadsheets. Timely and periodically ensure all tenant and vendor insurance is up to date and a current certificate is on file in My COI. Coordinate with appropriate parties, as necessary. Reconcile monthly bank statements. Assist with annual inventory. Typing, copying, faxing of position related documents. Preparation of UPS/FedEx packages and labels for shipping position related documents. Records management and records retention. Filing Organize and maintain file system and file correspondence and other records pertaining to job responsibilities. Enter and organize items into SharePoint Filing System. Scan archival documents into a web-based electronic filing system. Back up to the front desk CSR which may require alternate schedule/hours as needed. Other duties may be assigned.

SUPERVISORY RESPONSIBILITIES

This position has no supervisory responsibilities.

COMPETENCIES

Analytical - Synthesizes complex or diverse information; Collects and researches data; Uses intuition and experience to complement data; Designs workflows and procedures. Oral Communication - Speaks clearly and persuasively in positive or negative situations; listens and gets clarification; Responds well to questions; Demonstrates group presentation skills; Participates in meetings. Teamwork - Balances team and individual responsibilities; Exhibits objectivity and openness to others' views; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests; Able to build morale and group commitments to goals and objectives; Supports everyone's efforts to succeed; Recognizes accomplishments of other team members. Written Communication - Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information. Business Acumen - Understands business implications of decisions; Displays orientation to profitability; Demonstrates knowledge of market and competition; Aligns work with strategic goals. Cost Consciousness - Works within approved budget; Develops and implements cost saving measures; Contributes profits and revenue; Conserves organizational resources. Adaptability - Adapts to changes in the work environment; Manages competing demands; Changes approach or method to best fit the situation; Able to deal with frequent change, delays, or unexpected events. Attendance/Punctuality - Is consistently at work and on time; Ensures work responsibilities are covered when absent; Arrives at meetings and appointments on time. Dependability - Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Commits to long hours of work when necessary to reach goals; Completes tasks on time or notifies appropriate person with an alternate plan. Initiative - Volunteers readily; Undertakes self-development activities; Seeks increased responsibilities; Takes independent actions and calculated risks; Looks for and takes advantage of opportunities; Asks for and offers help when needed. Professionalism - Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments. Quality - Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality. Quantity - Meets productivity standards; Completes work in timely manner; Strives to increase productivity; Works quickly.

EDUCATION and/or EXPERIENCE

Associates level of education with three to five years' current Accounts Payable and Accounts Receivable experience; or equivalent combination of education and experience.

Proficient using Microsoft Word and Excel. Experience using Sage100 Accounting software preferred.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit/stand/talk/hear/lifting up to 20 lbs.

Job Type: Full-time

Pay: $20.00 - $25.00 per hour

Expected hours: 40 per week

Benefits:

Dental insurance Employee assistance program Flexible spending account Health insurance Health savings account Life insurance Paid time off Retirement plan Vision insurance
Location:

Sebring, FL 33870 (Preferred)
Work Location: In person