Job Description

Job Summary

The Accounting Assistant serves the City by working under the leadership of the Director of Finance in performing duties of accounts payable, accounts receivable, and payroll in an efficient and accurate manner. Supports the Director of Finance in other essential tasks in accordance with Generally Accepted Accounting Principles (GAAP) and Governmental Accounting Standards Board (GASB) principles. Operates with high integrity, confidentiality, and timeliness.

Duties

Performs essential bookkeeping functions including: Accounts payable (AP)?bi-weekly AP invoice entry, check cutting and maintenance of vendor records.
Assists Director of Finance with the annual budget process.

Monitors department budgets for compliance with the adopted budget.

Helps with preparing bi-weekly payroll accounting and reporting, including employee benefits, voluntary deductions and leave accruals.

Ensures that the payroll is processed in a timely, accurate manner and incompliance with governmental reporting requirements. Updates accounting software (Banyon Payroll Module) with employee information, new pay and benefit rate changes, tax, disbursement and updating of information related to benefit enrollment form and voluntary deductions. Files Public Employee Retirement Association (PERA) deduction/benefit reports; produces and files annual PERA exceptions report. Maintains payroll records in accordance with record retention regulations.
Supports the Director of Finance in maintaining a month-end process and internal reporting.

Generates special reports and analysis as requested by Director of Finance.

Assists with external reporting and filings, including:

Monthly sales and use tax payments, SAC report and payment, and petroleum use report. Quarterly Federal payroll tax returns (941s) and State payroll with holdings Annual W-2s and 1099s. Miscellaneous reports as required by various state and federal agencies and survey responses as requested by outside agencies and organizations. Prepare special assessment documentation as requested.
Helps prepare documentation for external auditors.

Assists in the coordination of the annual City insurance renewal process for Workers' Compensation and liability insurance.

Performs research, conducts analysis, determines scope, prepares reports and makes recommendations on special issues, as requested.

Assists with election activities in City election years.

Performs other duties as assigned.

Accounts receivable (AR) ?utilizing the accounting system's invoicing module and managing bi-monthly input of accounting receipts. Assists with corrections of coding, and annual accruals/adjustments. Reviews ledgers, registers, journals, logs, and related financial record keeping documents to ensure compliance with established accounting standards and procedures; makes corrections and adjustments; and balances funds. Assisting with identifying fixed asset records, including electronic filing, copying and labeling invoices for records. Accurately record and track construction in progress listing and capitalize upon completion. Chart of accounts and general ledger maintenance/reconciliation.

Requirements

Utilizing supporting software including Excel, Word, Outlook and Teams. Organization, prioritization, and time management. Proactive and Respectful Customer Service. Maintain confidentiality. Communicate clearly and effectively, both orally and in writing. Prioritize, work independently or collaboratively and complete assignments accurately and on time.

MINIMUM QUALIFICATIONS

Education/Experience

Coursework in finance, or related business field. 1 year of bookkeeping/accounting experience. Experience delivering high level customer service, including proactive communication and ability to troubleshoot and resolve issues.

Preferred Qualifications

A baccalaureate degree in accounting, finance, or related business field. 2 or more years of municipal accounting or government finance. Experience and/or knowledge of municipal accounting principles. Knowledge of GAAP, GASB principles, and accrual/modified accrual and fund accounting as it relates to government, and financial reporting requirements. Utilizing a computerized accounting and financial reporting platform/program (e.g., Banyon) with payroll and utility billing modules.
Pay: $26.69 - $33.28 per hour

Expected hours: 40 per week

Benefits:

401(k) Dental insurance Employee assistance program Health insurance Health savings account Paid sick time Paid time off Vision insurance
Work Location: In person