Job Description

You are known for your customer first attitude paired with an acute attention to detail. You have exceptional time management skills and thrive under strict deadlines. You are flexible and adapt to changing standards, technological advancements, and workplace dynamics. You can communicate with all levels in an organization, quickly and clearly. Your natural aptitude for math paired with your logical mindset allows you to oversee, troubleshoot and provide effective solutions. You always use the utmost discretion while handing confidential and sensitive matters. You have up to the moment knowledge of accounting and compliance procedures and requirements. You are efficient take initiative, and always go the extra mile.

If this sounds like you, please read on!

The Accounting and Payroll Specialist supports the Finance department in performing a variety of tasks assisting in handling payroll and accounting functions. Payroll duties include processing payroll for all AAOS regular and union staff, benefits billing administration and serving as the liaison between the finance and human resources departments. Makes recommendations for process improvements as needed. This role requires excellent communication skills as well as maturity and discretion in handling confidential information. Accounting tasks include accounts payable tasks such as reviewing invoices to verify accuracy, coding invoices, communicates with vendors on invoices and payments. Work involves applying established fiscal procedures, principles of bookkeeping, and personnel policies and procedures to the duties performed.

Payroll:

• Reviews New Hires, Rehires & Processes Terminations in HRIS to ensure payroll accuracy.
• Manages all activities related to semi-monthly payroll processing, including taxation, garnishments, and benefits deductions.
• Process benefits enrollments and changes in payroll system for accuracy.
• Resolve employee payroll system issues.
• Audit time sheets to ensure wages and benefits are properly distributed.
• Ensure accurate taxation and garnishment is applied to each account.
• Responsible for completing all salary adjustments and pay processes.
• Initiate payments for insurance/vendors, loan repayments, wage assignments and other local, state or federal payments as required by law.
• Complete any related auditing requests.
• Run monthly reports and check for PTO accrual accuracy, and produce ad hoc reports as requested.
• Preparation of annual retirement plan census information for testing and auditing.
• Work with Human Resources in the preparation and audit of information for various vendors and processes, including but not limited to our retirement plans, benefits carriers, 5500 filing and payroll audits.

Benefits Billing:

• In partnership with Human Resources, handle administrative, enrollment and benefits billing aspects of the Academy\xe2\x80\x99s employee benefit programs including medical, dental, life, long-term disability and long-term care insurance.
• Manage contributions to retirement plans, including loans, and maintain all appropriate records. Manage retirement distributions and forms.
• Monitor billing statements and claims processing by regular review of reports from carriers, including those from our medical, dental and vision insurance providers, retirement plan accounts and workers compensation vendor.

Accounting:

• Assist Accounts Payable with maintaining vendor files by adding new vendors or changing existing vendor information. Sends W-9 requests to new vendors for tax information and maintains records.
• Assists Accounts Payable with opening accounts payable mail and routes to other departments when appropriate and maintaining accounts payable software inbox by ensuring invoices are properly coded with the required receipts and backup documentation.
• Communicates with vendors, members and staff regarding accounts payable policies and procedures and past due invoices and payment status.
• Supports accounts payable by paying certain vendor via our AP corporate card.
• Supports accounts receivable with respect to entering payments and manual invoices, as needed.
• Prepares numerous monthly journal entries including postage, printing, allocations, product development amortization, bad debt allowance, accruals, reclassifications, credit card fees and future course deferral.

Exemplifies the following essential values of the Academy:

• Teamwork: Effective collaboration and team-focus to solve complex problems and drive innovation.
• Empowerment: The authority, information, and skills to make decisions and drive results.
• Accountability: Ownership of process and results that drive decisions and ensure implementation.
• Mindset of Growth/Continuous Learning: Focused on and invested in self and staff development to become more adaptable, making the Academy more agile, innovative, and sustainable.

Qualifications:

Required:

• Bachelor\xe2\x80\x99s degree or equivalent work experience
• 3-5 years of experience working in an accounting environment with payroll processing and benefits billing experience, including HRIS database management
• Excellent communication skills, both written and verbal
• Excellent customer service skills; comfortable interacting with all levels of the organization
• Must be extremely detail-oriented with sound problem-solving skills.
• Ability to prioritize and maintain high degree of organization.
• Excellent time management
• Knowledge in laws and regulations affecting payroll along with payroll practices and principles.
• Ability to proactively identify and develop effective solutions.
• Demonstrated proficiency with Microsoft Office (Excel, Word, Outlook, etc.)
• Association experience
• Experience with a cloud based HRIS.

Desired:

• Undergraduate degree

If this describes YOU, please apply by sharing the following:

-Clearly communicate why you are the ideal candidate for this role, providing specific examples and experiences as proof points.

-Resumes must be accompanied by a cover letter with salary expectations to be considered.

Please note:

This position is based in Rosemont, Illinois and is open to applicants who are able to commute weekly to this office.

AAOS requires all employees to be fully vaccinated against COVID-19. An applicant(i) who is disabled or who has a qualifying medical condition that contraindicates a COVID-19 vaccination, or (ii) who objects to being vaccinated on the basis of a sincerely held religious belief, observance or practice may request a reasonable accommodation. This determination will be made on a case-by-case basis and in accordance with applicable law and public health guidance. Any medical information concerning an applicant\'s disability will be treated as a confidential medical record in compliance with applicable federal, state, and local laws. Exemptions from the vaccine policy may also be provided to fully remote positions that do not involve any business travel or in-person work activities.

AAOS