Job Description

Job Summary

We are seeking a dynamic and detail-oriented Accounting Administrative Assistant to join our team! In this vital role, you will be the backbone of our office operations, ensuring smooth financial processes and providing exceptional administrative support. Your energetic approach and organizational prowess will help keep our accounting functions efficient and our office environment welcoming. This paid position offers an exciting opportunity to develop your skills in office management, bookkeeping, and customer service within a collaborative setting. If you thrive in fast-paced environments and possess a strong foundation in clerical tasks, we want to hear from you!

Duties

Manage daily bookkeeping tasks using QuickBooks, including data entry, invoicing, and expense tracking to ensure accurate financial records. Serve as the front desk ambassador by greeting visitors, answering multi-line phone systems, and providing excellent customer support with professional phone etiquette. Handle calendar management and scheduling for meetings, appointments, and deadlines using Google Workspace and Microsoft Office tools. Perform clerical duties such as filing, proofreading documents, and maintaining organized digital and physical records. Assist with office management responsibilities including supply ordering, mail distribution, and maintaining a clean, organized workspace. Support administrative functions like data entry, document preparation, and record keeping to streamline office operations. Provide bilingual support to communicate effectively with diverse clients and team members when needed. Coordinate with team members on project timelines and assist personal assistants or medical/dental receptionists with administrative tasks as required.

Qualifications

Proven experience in office management or administrative roles with strong organizational skills. Proficiency in QuickBooks for bookkeeping and financial recordkeeping. Excellent computer literacy including Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications. Prior clerical experience with data entry, filing, proofreading, and document management. Strong customer service skills with the ability to handle multi-line phone systems professionally. Bilingual abilities are highly desirable to support diverse client interactions. Knowledge of office equipment such as multi-line phones, printers, scanners, and basic troubleshooting skills. Exceptional time management skills with the ability to prioritize tasks efficiently. Experience in medical or dental receptionist roles is a plus but not required; personal assistant experience is also valued. Ability to maintain confidentiality while managing sensitive information accurately. Join us to be part of a vibrant team dedicated to excellence! This role offers an engaging environment where your organizational talents will shine while supporting vital accounting functions and daily office operations. We look forward to welcoming a motivated professional eager to contribute their skills in a fast-paced setting!
Pay: $23.47 - $28.26 per hour

Expected hours: 40 per week

Benefits:

Paid time off
Work Location: In person