Job Description

Important Recruitment Information for this vacancy

Job Posting closes: Open until Filled

Required documents uploaded by:

All required documents listed below must be attached to your application within 2 days of applying for your application to be considered complete.

Agency Information:

Kansas Department for Aging and Disability Services

Protecting Kansans, Promoting Recovery and Supporting Self Sufficiency

https://www.kdads.ks.gov/

About the Position

Who can apply: Anyone

Classified/Unclassified Service: Unclassified

Full-Time/Part-Time: Full-Time

Regular/Temporary: Regular

Work Schedule: M-F

Eligible to Receive Benefits: Yes

Veterans' Preference Eligible: Yes

Disability Preference Eligible: Yes

Search Keywords: Accountant

Compensation: Up to a maximum salary of $51,688 annually.

Salary can vary depending upon education, experience, or qualifications.*

Employment Benefits

Comprehensive medical, mental, dental, vision, and additional coverage

Sick & Vacation leave

Work-Life Balance programs: parental leave, military leave, jury leave, funeral leave

Paid State Holidays (designated by the Governor annually)

Fitness Centers in select locations

Employee discounts with the

STAR Program

Retirement and deferred compensation programs

Visit the Employee Benefits page for more information...

Position Summary & Responsibilities

Position Summary:

This position is responsible for the following: Processing of KDADS interagency Interfunds, utilizing Excel spreadsheets to determine the proper funding. This position will be maintaining the Processing of Vouchers for recurring vendors, primary responsibility for documentation review and preparation of accounts payable vouchers. This position is required to audit and review incoming invoices for accuracy and preparing requisitions/purchase orders as required for payment. Provides administrative support to the Division and Commission.

Job Responsibilities may include but are not limited to the following:

Invoices-Operating Services

Audits and reviews all incoming invoices for regular reoccurring agency operating services and purchase orders to verify all charges are accurate and in compliance with statutes, regulations, and agency policies. Reviews prior payments to confirm that duplicate payments are not made. The incumbent researches accounting records, reports, and other documentation to identify and compile information for special reports. The incumbent uses several computer programs including the Research Statewide Management, Accounting and Reporting Tool (SMART), Excel spreadsheets, or Access databases to inquiries from vendors, supervisor, division director, commissioner, or other agency staff.

Interagency Invoices

When notified by another state agency of an expenditure that needs to be paid the incumbent determines the correct funding per the billing agencies documents and internal KDADS systems. Incumbent then enters correct payment funding on KDADS half of SMART interfund document and sends the interfund for approval. Incumbent monitors and communicates with the other agency until the interfund is reciprocated and completely processed.

Reconciliation

Reconciles bank statements and other records with agency accounts and budgets. Responsible for monthly PCard reconciliation.

Mission Support

Provide administrative support to the Division and Commission.


Completes special projects and performs other duties as assigned including but not limited to ensuring the agency is adequately staffed during and immediately following natural and/or manmade disasters, infectious disease outbreaks, and/or acts of terrorism. Assist other employees in the work unit in accomplishing assignments as necessary.

Qualifications

Minimum Requirements

:

One year of experience in accounting/auditing support work.

Preferred:

Knowledge of basic accounting principles, practices and standards. Knowledge of computerized accounting software. Ability to make mathematical calculations rapidly and accurately. Ability to detect and reconcile discrepancies in financial records. Ability to use calculators, personal computers and application software.

Recruiter Contact Information

KDADS - Human Resources Recruiter

503 S. Kansas Ave


Topeka, KS 66603


Phone: 785-296-0463


Fax: 785-368-6688


Email: KDADS.APPLY@ks.gov

Job Application Process

First Sign in or register as a New User.

Complete or update your contact information on the Careers> My Contact Information page. *This information is included on all your job applications.

Upload required documents listed below for the Careers> My Job Applications page. *This information is included on all your job applications.

Start your draft job application, upload other required documents, and Submit when it is complete.

Manage your draft and submitted applications on the Careers> My Job Applications page.

Check your email and My Job Notifications for written communications from the Recruiter.

Email - sent to the Preferred email on the My Contact Information page

Notifications - view the Careers> My Job Notifications page

Helpful Resources at jobs.ks.gov

: "How to Apply for a Job - Instructions" and "How to Search for a Job - Instructions"

Required Documents for this Application to be Complete

Upload these on the Careers - My Job Applications page

Transcripts

DD214 (if you are claiming Veteran's Preference)

Upload these on the Attachments step in your Job Application

Cover Letter Resume

Helpful Resources at

jobs.ks.gov

: "How, What, & Where do I Upload Documents"

Kansas Tax Clearance Certificate:

A valid Kansas Tax Clearance Certificate is a condition of employment for all employees of the State of Kansas. Applicants (including non-residents) who receive a formal job offer for a State job, are required to obtain a valid Tax Clearance within ten (10) days of the job offer. A Tax Clearance can be obtained through the Kansas Department of Revenue who reviews individual accounts for compliance with Kansas Tax Law.


If you have a missing tax return(s) or you owe taxes to the State of Kansas, please know that the Kansas Department of Revenue will work with you. The Kansas Department of Revenue can set you up on a payment plan to receive a Tax Clearance so you can get a job working for the State of Kansas. The Kansas Department of Revenue can be contacted at 785-296-3199. Kansas Department of Revenue - Tax Clearance Frequently Asked Questions

How to Claim Veterans Preference

Veterans' Preference Eligible (VPE): Former military personnel or their spouse that have been verified as a "veteran"; under K.S.A. 73-201 will receive an interview if they meet the minimum competency factors of the position. The veterans' preference laws do not guarantee the veteran a job. Positions are filled with the best qualified candidate as determine by the hiring manager.

Learn more about claiming Veteran's Preference

How to Claim Disability Hiring Preference

Applicants that have physical, cognitive and/or mental disabilities may claim an employment preference when applying for positions. If they are qualified to meet the performance standards of the position, with or without a reasonable accommodation, they will receive an interview for the position. The preference does not guarantee an applicant the job, as positions are filled with the best qualified candidate as determined by the hiring manager.


Learn more about claiming Disability Hiring Preference

PLEASE NOTE

: The documentation verifying a person's eligibility for use of this preference should

not be sent along with other application materials to the hiring agency but should be sent directly to OPS. These documents should be scanned and emailed to Gustavo.Victoriano@ks.gov, or can be mailed/delivered in person to:


ATTN: Disability Hiring Preference Coordinator

Office of Personnel Services

Docking State Office Building

915 SW Harrison Ave, Suite 260

Topeka, KS 66612

Equal Employment Opportunity

The State of Kansas is an Equal Opportunity Employer. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job.


If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the agency recruiter.