Job Description

Overall

Summary:

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Administer and coordinate the agency's payroll functions in accordance with its policies, procedures, and corporate values; in addition, perform staff accounting duties with specific focus on Accounts Payable, Grant accounting and other accounting activities as needed. This position provides senior level accounting and analytical skills to support the financial management for healthcare. Job duties will include: Statistical reporting, General Ledger journal entries, financial statement and schedule preparations, month end financial close, Fixed Asset accounting, inventories, bank reconciliations, review of balance sheet accounts, and variance reporting.

Essential

Responsibilities:

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Process payroll in the agency's payroll service software. + Work closely with the Human Resources department to maintain accurate "permanent" payroll data (i.e. data that is not pay period-specific) contained in the payroll service modules with information on new hires, terminations, and employee changes (including pay rate, supervisor, department, job title, regular work hours, deductions, and withholding data).
+ Receive and review timesheet data submitted by the agency's employees, supervisors, and managers.
+ Process final paychecks and advance pay requests from the Human Resources department.
+ Confirm and process other pay period exceptions as instructed by the Human Resources department, including bonuses, wage garnishments, disability pay, retroactive pay, retroactive deductions, and other pay period exceptions.
+ Verify and maintain accurate records of employees' vacation and sick hour balances, including necessary changes due to employees' anniversary dates.
+ Process, review, and distribute paycheck information to supervisors and other authorized personnel. Coordinate the agency's direct deposit system, and resolve any issues.
+ Serve as the agency's liaison with the payroll service vendor and work to increase the efficiency and effectiveness of the payroll service system.




Perform selected Accounts Payable functions and other accounting support for the Finance Department. + Prepare payroll journal entries.
+ Inform and recommend to the agency's Director of Finance and Controller any funds needed in the payroll bank account for day- to-day payroll operations.
+ Process Accounts Payable transactions for designated payee groups, including employee reimbursements, continuing medical education (CME) reimbursements, retirement plan contributions, and other assigned Accounts Payables.
+ Perform accounting analysis and data entry as assigned.
+ Completing monthly financial statement package
+ Prepare and review monthly journal entries and work-papers
+ Investigate and report trend and budget variances
+ Maintenance of BACH's Insurance




Perform grant accounting for selected grants. + Communicate with and provide customer service to the operational managers of the selected grants, the Development Department, senior management, and third parties on a variety of issues related to the grants.
+ Prepare monthly grant billing.
+ Prepare journal entries, monthly reports, and other financial analyses involving the selected grants.
+ Assist with internal and external grant audits and reports.

GL Reconciliation + Responsible for accounting and reconciliation of GL Accounts including fixed assets, bank reconciliations, prepaid accounts, deferred revenue, accounting research, and other accounting activities.

Secondary

Responsibilities:

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Participate in special projects as assigned and provide backup for other functions as requested. Attend workshops, training, and meetings as needed. Perform other duties as assigned by supervisor. Work flexible schedule and overtime, as necessary.

Qualifications:

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Bachelor's Degree in Accounting or Business with two (2) years related experience OR AA Degree in Accounting, Business or related field with five (5) years related experience. Minimum of three years as a staff accountant with two years' experience in payroll processing. Proficient in the use of the Internet and Microsoft Office products including, Power Point, Excel, Word or equivalent software products. Experience with computerized accounting software, banking transactions, payroll systems, and fund accounting systems.

Preferred Education,

Experience,

T

raining:

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Non-profit payroll experience; healthcare preferred. Experience with ADP Experience with MIP Sage Experience in fund accounting

Work

Conditions:

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Travel locally to visit other sites, may require a day or overnight trip to attend events; workload may be demanding at times; require professionalism and confidentiality.

Physical

Demands:

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This position requires:

Sitting, walking, and standing associated with a normal medical, clinical and administrative office environment, with some bending, reaching, stretching, and lifting up to 25 pounds. Manual dexterity for tasks involving standard office equipment and computer keyboard, including repetitive movements, such as typing. Traveling to work sites, including some exposure to outside elements. Exposure to potentially dangerous materials and situations, requiring adherence to extensive safety precautions and possibly the use of protective equipment.

Supervises:

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None