Job Description

Department Information

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Under general supervision, the accountant provides financial support for the administration of the Department of Higher Education with particular emphasis supporting the Division of Private Occupational Schools (DPOS) as well as Colorado GEAR UP. This position creates and completes payment vouchers for all vendor invoices, scholarship payments, cash reimbursements, and employee travel reimbursements and maintains electronic files of payment support.


Supervision Exercised


This position does not supervise any employees.


Scope of Responsibilities


This entry level position is responsible for independently performing specialized duties in support of DPOS, GEAR UP, and the Budget and Finance Office. Positions at this level exercise judgment and initiative in their assigned tasks, receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures, practices and policies of the work unit.

Description of Job

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The duties listed below reflect the different types of work that may be performed. The omission of any specific duty will not prevent the assignment of work that is appropriately related to this position.

Interpret and understand the financial language of the assigned state, federal, and local programs Process financial transaction documents in the State's accounting system (CORE), including accounts payable, accounts receivable, budget documents, procurement documents, and contracts Set up EFT accounts for vendors Receive employee reimbursements and travel reimbursements to create payment vouchers in the state accounting system (CORE) and verify the expenses are aligned with state fiscal rules Prepare payment confirmations for assigned state, federal, and local programs to program directors Review and reconcile vendor monthly statements and invoices received directly from vendors to ensure invoices have been processed for payment Reconcile all general and grant ledger accounts and analyze the data received from all financial systems produce accurate and complete information for grant management Determine the correct posting accounts and verify proper documentation, chart of account coding, authorization and accuracy, and ensure that documents follow state fiscal rules, state procurement rules and department policies Assist with fiscal year-end close, open accounting responsibilities, and cross train with other accounting units

Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights

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Education and Experience


Any combination of experience and education that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:


Education:


Bachelor's degree from an accredited university or college in accounting or related field or bachelor's degree from an accredited university or college which includes 27 semester hours of accounting or auditing coursework


Substitution: Four (4) years of experience in a related field can replace the education requirement of a bachelor's degree


Experience:

One (1) year of accounting experience

Licenses and Certifications:

N/A

Preferred Qualifications


Experience:

Experience working in state or local government Experience working with accounting software Experience working with CORE and InfoAdvantage or similar products

Knowledge of:

Standard office practices, procedures, software and equipment, including the use of personal computers, telephones, Zoom, and Microsoft Office (Excel, Word, Power Point, Outlook, and Teams) State statutes, rules and regulations, policies, procedures, and guidelines

Ability to:

Understand and review spreadsheets Work effectively in both independent and team situations Manage sensitive issues and confidential information Think critically and apply reasoning and analysis Take the initiative to solve problems in an innovative manner Communicate effectively, both written and verbally Employ attention to technical detail and accuracy Apply time management skills to prioritize work Establish and maintain relationships with internal/external stakeholders Read and interpret new and existing financial language in legislation

Supplemental Information

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Physical and Mental Standards (Hybrid Setting)


The physical and mental standards described here are representative of those that must typically be met by employees to perform the essential functions of this class successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Frequently sit/Stand at a desk for extended periods of time Frequently move from one area/building to another and sit/stand during the course of a day/week/month for meetings Occasionally may push or pull an object Frequently use finger dexterity and operate a keyboard Regularly lift 10 pounds and occasionally lift 25 pounds Frequently use vision to read documents, view computer screens, and see close and distant objects Frequently use speech and hearing to engage in conversation, in person, and over the telephone

If you have a disability and require a reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquires to HR@dhe.state.co.us


Typical Working Conditions

The employee typically works in a standard office environment where the noise level is moderate, and the office has controlled temperatures. Works a 40-hour work week, either remotely, hybrid, or in-office, depending on the arrangement met during employment with the supervisor during normal office hours of Monday- Friday 8:00 am - 5:00 pm. Job duties may occasionally require working extended hours or hours outside of the regular schedule.

Notice


The above statements are intended to describe the general nature and level of work being performed by people assigned to this position. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed. The duties, expectations, and actions listed for this role may change at any time with or without notice.


The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.


The Colorado Department of Higher Education is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our Human Resource Director at HR@dhe.state.co.us or call 720.264.8575.


Notice: The official version of this job description is maintained by the Human Resources Office. This document may not reflect the most current updates in real time.