Job Description

ACCOUNT SERVICES ADMINISTRATOR -- MINDEN, NEVADA

We are a busy registered agent and corporate filing company seeking a dependable, detail-oriented Account Services Administrator to join our team full-time at our Minden office.

Position Summary

The Account Services Administrator provides administrative and accounting support to ensure accuracy, compliance, and efficient office operations. This role manages client and state communications, prepares monthly billing, maintains entity records, assists with receivables, and supports general office administration and special projects.

Key Responsibilities

Process official mail for clients and oversee the client mail forwarding program. Manage email communication with clients and state agencies regarding notifications, billing, and compliance matters. Prepare and process monthly billing, including researching entity details with the Secretary of State and applying state late fees when applicable. Assist with monitoring receivables and resolving issues such as bounced emails or rejected payments. Audit and maintain accurate client entity profiles and billing records. Handle client correspondence related to Service of Process, ensuring timely and accurate communication. Support the accounting team with billing calls, account inquiries, and collection of past-due accounts. Process resignations as registered agent and close out client accounts/services as needed. Manage the company's Registered Agents Inc. account, including timely handling of notices and invoices. Assist with processing online sales. Provide general administrative and operational support as assigned.

Qualifications

Previous experience in administrative, customer support, or accounting support roles. Strong organizational skills and high attention to detail. Proficiency in Microsoft Office (Word, Outlook, Excel). Experience with billing or CRM systems preferred. QuickBooks experience a plus. Ability to manage multiple priorities and deadlines. Excellent written, verbal, and phone communication skills with a professional demeanor.
We have a great team and are excited to welcome a new member to our Minden, NV office. This is a full-time position, 40 hours per week, Monday-Friday. We offer a competitive benefits package including medical, dental, and vision insurance, PTO, paid holidays, and a 401(k) plan. Full benefit details will be provided during the interview.

Job Type: Full-time

Pay: From $20.00 per hour

Benefits:

401(k) Dental insurance Health insurance Paid time off Vision insurance
Work Location: In person