Job Description

Position Information
Announcement Number STAFF - VA - 26096
For questions regarding this position, please contact:
John Paxton
(406) 994-5979
john.paxton@montana.edu
Classification Title Program Coord II
Working Title Academic Success Coordinator - Gianforte School of Computing
Brief Position Overview
The Academic Success Coordinator serves as a key member of the Gianforte School of Computing team for the undergraduate and graduate programs. This role will coordinate course scheduling, assist with student registration, and coordinate graduate program activities. In addition to assisting students, this role supports the Department Head and faculty with reporting data, search management, and serves as a liaison to both the Gianforte School of Computing and other campus offices.
Position Number 4M0426
Department Gianforte School of Computing
Division College of Engineering
Appointment Type Classified
Contract Term Fiscal Year
Semester
If other, specify From date
If other, specify End date
FLSA Non-Exempt
Union Affiliation FOCUS-MFPE
FTE 1.0
Benefits Eligible Eligible
Salary Starting at $21.00 per hour, commensurate with experience, education, and qualifications.
Contract Type Classified Salary
If other, please specify
Recruitment Type Open
Position Details
General Statement
The Gianforte School of Computing (GSoC) at Montana State University supports the mission of the Norm Asbjornson College of Engineering and the University through its teaching, research, and service activities. The GSoC serves approximately 475 majors, 100 minors and 60 graduate students by preparing them for computing careers and for a lifetime of learning.
This position is the central point of contact for all inquiries, including prospective and current undergraduate and graduate students, alumni, staff, and faculty. The position performs a variety of administrative and fiscal support, event planning, and customer service in support of the department. Additionally, this person may serve as the primary coordinator for the graduate students within the department and acts as the liaison between students and the Graduate Office.
Duties and Responsibilities
Administrative Support:

• Provides high-level administrative support to the department head, faculty, staff, and students.
• Interprets data and perform fiscal management of scholarship funds with the MSU Foundation and the Financial Aid Office.
• Maintains department calendars, course schedules, room reservations and textbook orders. Organizes various meetings throughout the year.
• Assists in insuring compliance with department, college, university, state and/or federal policies, procedures, and/or guidelines.
• Assists in the design, creation, and maintenance of department newsletters, promotional materials, and web pages.
• Schedules faculty annual reviews and coordinates submission of review cards for department.

Student Support:

• Acts as the liaison and clearinghouse for the undergraduate and graduate students and departmental interactions.
• Coordinates the completion of paperwork for hourly student hires.
• Hires, trains, and supervises student front office employees.
• Assists current and prospective students, referring individuals to the Academic Advisor and faculty as appropriate.
• Provides answers to students regarding their program of study and submission of all forms including the student's committee in a timely manner.
• Coordinates graduate school application program, acting as liaison with the Graduate School, and Gianforte School of Computing Graduate Program Coordinator. Organizes graduate school application materials and routes them successively to the Graduate Program Coordinator.

Event Planning:

• Plans and coordinates special meetings and events for Gianforte School of Computing. Specific events include (but are not limited to) Advisory Board meetings, ABET visits, annual retreats, and other specified events.
• Schedules thesis and dissertation defense events and comprehensive examinations. Process the proper forms to be submitted for these different events with the committee and the Graduate School.
• Performs cost projections for events and tracks associated invoices and receipts.

Required Qualifications - Experience, Education, Knowledge & Skills * Progressively responsible program coordination with administrative and customer service experience.

• Experience with advising, or consulting personnel through a set administrative policies.
• Experience coordinating and planning complex schedules involving multiple individuals and constrained resources.
• Demonstrated experience using common office software productivity tools.

Preferred Qualifications - Experience, Education, Knowledge & Skills * Exposure to and/or experience with initiating and managing a complex schedule for at least twenty individuals.

• Experience working with students on issues involving their academic progress through program requirements.
• Experience working with the MSU Graduate Program and its requirements for graduation.
• Exposure to and/or experience with initiating and managing a departmental orientation process for entering graduate students.

The Successful Candidate Will

• Ability to identify shortcomings within a process and implement changes to improve the quality of the product.
• Multi-task and working under the pressure of time constraints and unrelated deadlines. Convey conclusions and policy effectively, both verbally and in written form.
• Convey ideas and express opinions in a collegial manner.
• Employ courtesy, tact, assertiveness, respect, and sound judgment.
• Represent Gianforte School of Computing and its programs in a professional and courteous manner.

Position Special Requirements/Additional Information
This job description should not be construed as an exhaustive statement of duties, responsibilities or requirements, but a general description of the job. Nothing contained herein restricts Montana State University's rights to assign or reassign duties and responsibilities to this job at any time.
Physical Demands
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations. The requirements listed above are representative of the knowledge, skill, and/or ability required.
This position has supervisory duties? No
Posting Detail Information
Number of Vacancies 1
Desired Start Date Upon completion of a successful search.
Position End Date (if temporary)
Open Date
Close Date
Applications will be:
Review of applications will be on a continual basis and will continue until the position(s) are filled.
Special Instructions
This position is not eligible for sponsorship.
EEO Statement
Montana State University is an equal opportunity employer. MSU does not discriminate against any applicant on the basis of race, color, religion, creed, political ideas, sex, sexual orientation, gender identity or expression, age, marital status, national origin, physical or mental disability, or any other protected class status in violation of any applicable law.
In compliance with the Montana Veteran's Employment Preference Act, MSU provides preference in employment to veterans, disabled veterans, and certain eligible relatives of veterans. To claim veteran's preference, please complete the veteran's preference information located in the Demographics section of your profile.
Applicant Documents
Required Documents * Resume

• Cover Letter

Optional Documents

Skills Required