Job Description

The Academic HR Analyst position will work closely with the Division Manager and Leadership and collaboratively with the Division's Academic Personnel Manager to provide expertise in recruitment, personnel onboarding, faculty development, VISA management, and other processes to assist with personnel administration at various levels. The position reports to Division Manager, who is responsible for Division academic, clinical, educational and research activities.

Apply By Date

9/27/2025 by 11:59pm

Minimum Qualifications - For full consideration, applicants are encouraged to upload license and/or certification if required of the position

Bachelor's degree and/ or equivalent experience, preferably in business or related field and/or a combination of experience, education and/or training. At least two years progressive administrative experience in academic healthcare, including calendaring, meeting coordination and events planning. At least two years experience in human resources and/or faculty recruitment, including search preparation and support, interview scheduling, hiring processes, and onboarding. Experience providing administrative support to faculty, managers or high level executives. Demonstrated excellent writing, editing and proofreading skills to quickly and accurately produce professional and accurate correspondence and other written materials. Demonstrated strong communication skills with the ability to clearly convey information and ideas through a variety of media to diverse audiences. Demonstrated exceptional customer service and interpersonal skills. Demonstrated ability to continually learn and grow, quickly and effectively learning to use new tools and apps, systems and processes in a continually changing environment. Demonstrated advanced skills using Microsoft Word and Outlook. Advanced beginner skills using Excel and Teams. Ability to quickly learn and use various software applications. Demonstrated analytical skills to evaluate information such as funding, payroll and other data, with the ability to formulate logical and objective conclusions. Ability to take initiative, working independently or effectively as part of a team. Strong time management and multitasking skills. Problem-solving ability using colleagues, online resources, and good judgment. Demonstrated strong organizational, administrative, and technical skills to assume general assignments and independently follow through to successful completion. Demonstrated political acumen to work in an executive-level office environment, with ability to represent the Division and faculty with professionalism, tact and discretion to all constituents. Ability to anticipate problems/ roadblocks and associated consequences, and take appropriate initiative on behalf of the division manager, supervisor and faculty.

Preferred Qualifications

SHRM certification. Previous experience working with physicians in a healthcare setting. Experience using MyInfoVault, APHID, RECRUIT, PeopleAdmin and/or other online systems/apps used for academic advancement and physician and staff recruitment. Experience working with VISA's with knowledge of J1 or HIB visas, including processing of necessary documents for employment of foreign visiting scientists and scholars. Demonstrated knowledge of HR principles and practices in order to interpret, understand, and apply policies and procedures. Demonstrated, thorough knowledge of UC Davis and School of Medicine policies and procedures related to academic personnel and staff recruitment, HR policies, hiring, and other personnel actions.

Key Responsibilities

30% - ACADEMIC PERSONNEL ADMINISTRATION - Faculty 30% - STAFF PERSONNEL ADMINISTRATION 20% - DIVISION ADMINISTRATION 20% - ACADEMIC PERSONNEL ADMINISTRATION - Academic Staff

Department Overview

Combined, the Divisions of Hematology and Oncology and Malignant Hematology/ Cellular Therapy & Transplantation are the largest of 14 divisions in the Department of Internal Medicine. The Divisions is comprised of more than 50 faculty and staff physicians, 30+ nurse practitioners/physician assistants, 50+ administrative and research staff, and ongoing faculty, staff and nurse practitioner recruitments. The Division operates large, diverse clinical and research programs with faculty leaders in Oncology, Hematology, Bone Marrow Transplant, and Cellular Therapies, Hemophilia, Sickle Cell, and Thrombosis research. The Division houses the faculty leaders of the Cancer Control, Regenerative Medicine, and PET imaging programs. The Division is a major component of the NCI-designated UC Davis Comprehensive Cancer Center and has a strong presence in developmental therapeutics.

POSITION INFORMATION

Salary or Pay Range: $

30.60 - $53.69

Salary Frequency:

Hourly

Salary Grade: Grade 20

UC Job Title: ACAD HR ANL 2

UC Job Code: 007714

Appointment Type: Staff: Career

Percentage of Time: 100

%

Shift (Work Schedule): M-F 8-5

Location: Cancer Center Expansion (HSP020)

Union Representation:

No

99 - Non-Represented (PPSM)

Benefits Eligible:

Yes

This position is hybrid (mix of on-site and remote work)

This is not a H-1B Visa opportunity

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility rules by visiting either our handy Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees and our Benefits Page.



If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract. Read your bargaining unit's employment contract, stay abreast of current negotiations and learn about collective bargaining at UC: https://ucnet.universityofcalifornia.edu/labor/bargaining-units/index.html



High quality and low-cost medical plans to choose from to fit your family's needs UC pays for Dental and Vision insurance premiums for you and your family Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement Access to free professional development courses and learning opportunities for personal and professional growth WorkLife and Wellness programs and resources On-site Employee Assistance Program including access to free mental health services Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here

Physical Demands

Standing - Occasional Up to 3 Hours Walking - Occasional Up to 3 Hours Sitting - Frequent 3 to 6 Hours Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours Bending/Stooping - Occasional Up to 3 Hours Squatting/Kneeling - Occasional Up to 3 Hours Twisting - Occasional Up to 3 Hours Reaching overhead - Occasional Up to 3 Hours Keyboard use/repetitive motion - Frequent 3 to 6 Hours

Mental Demands

Sustained attention and concentration - Frequent 3 to 6 Hours Complex problem solving/reasoning - Occasional Up to 3 Hours Ability to organize & prioritize - Frequent 3 to 6 Hours Communication skills - Frequent 3 to 6 Hours Numerical skills - Occasional Up to 3 Hours Constant Interaction - Frequent 3 to 6 Hours Customer/Patient Contact - Frequent 3 to 6 Hours Multiple Concurrent Tasks - Frequent 3 to 6 Hours

Work Environment

UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.

Quiet office environment

Special Requirements - Please contact your recruiter with questions regarding which activities apply by position

This is a critical position, as defined by UC Policy and local procedures, and as such, employment is contingent upon clearing a criminal background check(s) and may include drug screening, medical evaluation clearance and functional capacity assessment This position is designated as a mandated reporter under CANRA and UC policy, and employment is contingent on compliance with applicable policies, procedures and training requirements Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

A Culture of Opportunity and Belonging

At UC Davis, we're committed to solving life's most urgent challenges and building a healthier, more resilient world. We believe in growing through every challenge, continually striving to improve, and welcoming new perspectives that strengthen our community. We recognize that a vibrant and innovative organization values both individual strengths and shared purpose. The best ideas often emerge when people with different experiences come together.



As you consider joining UC Davis, we invite you to explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education. We believe you belong here. The University of California, Davis is an Equal Opportunity Employer. All qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.



To view the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination



Because we want you to feel seen and valued, our recruitment process at UC Davis supports openness and authenticity. Research shows that some individuals hesitate to apply unless they meet every qualification. You may be an excellent fit for this role-or the next one. We encourage you to apply even if your experience doesn't match every listed requirement. #YouBelongHere



To learn more about our background check program, please visit: https://hr.ucdavis.edu/departments/recruitment/ucd/selection/background-checks