Job Description

Role: Academic Coordinator-Summer 2026
Location: Pasadena, California
Compensation range for this role is $23-$25 / Hour, based on experience. This role is eligible for overtime for any hours over 40-hours per week with manager approval.
All applicants must be age 21 or older*

Who we are:
EF is the world's leading educational travel provider with over 55 years of experience. With our International Summer Schools, we offer young learners the opportunity to spend 2 - 4 weeks in North America, improving their English language skills in a robust program while participating in a full-activity program of sports, discos, parties, excursions, and lots more!
Who You Are
Are you passionate about travel and languages
Do you believe that students studying abroad have the opportunity of a lifetime
Are you dynamic, outgoing, and energetic
If so, this role could be the one for you.
About the role
In this role, you will assist the Academic Manager on all academic aspects of the campus, support the teaching staff, and ensure a high level of customer service and student satisfaction.
Your key tasks will consist of, but not be limited to:
Setting up the school and physically ensuring all classrooms meet EF specifications and are maintained throughout the season

Coordinating timetables for all academic groups, completing intake schedules, and setting up classes using EF's production system.

Playing a 'hands-on' role in allocating students into classes on the first days in school.

Acting as an emergency substitute if teachers call out sick, and covering classes as the need arises.

Monitoring academic stock, including exam papers, certificates, teaching supplies, and equipment.

Participating in initial teacher briefing, daily and weekly meetings

Planning and implementation of graduations together with activities team

Supporting the training and management of the academic team, including special programs.

Collating/reviewing academic paperwork, and inputting data into EF's production system.

Assisting the Academic Manager with welfare and discipline within the classroom.

Responding to problems and emergency situations should they arise.

Requirements
University degree or equivalent.

TEFL certificate or equivalent, preferred

Minimum six months of teaching experience or one summer teaching for EF

Have the right to live and work in the country of employment

Complete fluency in English

Attend an in-person training session before your contract commences

Applicants must be age 21 or older

Preferred Qualifications:
Administrative experience

Enthusiastic, organized, and a natural leader

Capable of using your own initiative

University degree in TESOL or similar field.

What will you take away?
After a summer of working as an Academic Coordinator, you will leave having created truly amazing memories for your students and worked with a team of international staff. You will expand your problem-solving skills by utilizing resources provided by EF and collaborating with staff from around the world.

Why you'll love working here: Perks, Benefits, and more!

This is the most fun, high caliber place you'll ever work. Ask any employee why they love EF (whether they've been here 10 minutes or 10 years) and they'll probably tell you the same thing: it's the people. When you work at EF, you join a purpose-driven, international and energetic community that thrives on continuous learning, fearless innovation and mutual support.

About EF Language Abroad:

At EF Language Abroad, we believe that the world is better when people try to understand one another. Since 1965, we've helped millions of students discover new places, embrace diverse cultures, and gain fresh perspectives. We're dedicated to our mission of opening the world through education, harnessing the power of language learning to deepen the connection between people across the globe.



We offer immersive short-term and long-term language courses and programs across different languages in the countries where they're spoken. Through blending classroom-based lessons with interactive exercises and real-world practice, our courses bring you to the heart of the language. Together, our global staff help students from around the world develop the language skills they need to achieve their dreams.



EF is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. All positions are subject to a criminal background and and/or reference checks, as applicable.

About EF Education First
Some companies are in the Business of Technology.
Others are in the Business of Finance....Sports...Or Soft Drinks.
At EF, we're in a different kind of Business.
One that's a little less tangible, and a lot more important.
Because our Business, what we make, makes everything else possible.
We're in the Business of Understanding.
Between people. Between cultures.

For over half a century we've been the leader in international educational programs and experiences designed to foster such understanding. Through Language, Cultural Exchange, Academic Studies, and Educational Travel, we create the kinds of immersive experiences that challenge biases, open minds, and pave the way for a more understanding world.


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