Job Description

Job Title: Campus Secretary

Reports to: Principal

Dept./School: Assigned Campus

Exemption Status: Non-Exempt / 212 days

Date Revised: 3/5/2025

Salary calculations will be commensurate with job experience.

Primary Purpose:

Ensure efficient operation of school office and provide clerical services for campus administration as needed.



Qualifications:



Education/Certification:

High school diploma or GED



Special Knowledge/Skills/Abilities:

Proficient keyboarding skills

Effective organization, communication, and interpersonal skills

Ability to understand and follow detailed written and verbal instructions

Ability to operate multi-line phone system

Ability to use computer and software to develop spreadsheets, databases, and word processing



Experience:

Clerical experience in office setting preferred



Major Responsibilities and Duties:

1. Maintain daily attendance of students in E-School Plus.

2. Greet and direct campus visitors. Maintain visitor log and issue visitor passes through the RAPTOR System.

3. Assist parents in checking students in and out of school.

4. Enroll new students and help parents complete the enrollment paperwork.

5. Maintain all demographic changes for students in E-School Plus.

6. Withdrawal of students in E-School Plus.

7. Maintain accurate spreadsheets or other documentation for transfer students and Statement of residency students.

8. Receive, sort, and distribute mail, messages, documents, and other deliveries.

9. Maintain school calendar of events of the campus web site.

10. Receive incoming calls; take reliable messages and rout to appropriate staff.

11. Maintain student records.


12.Request new student records through T-REX system in a timely manner.



Other

12. Provide clerical assistance as needed including assisting with the scheduling of appointments.

13. Compile, Maintain, and file all reports, records, and other documents as required.

14. Maintain confidentiality.

15. Other duties as assigned by Supervisor



Supervisory Responsibilities:

None



Mental Demands/Physical Demands/Environmental Factors:



Tools/Equipment Used: Multi-line phone system; standard office equipment including personal computer and peripherals.

Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting

Motion: Repetitive hand motions, frequent keyboarding and use of mouse; occasional reaching

Lifting: Occasional light lifting and carrying (less than 15 pounds)

Environment: May work prolonged or irregular hours

Mental Demands: Work with frequent interruptions; maintain emotional control under stress



This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.



Midway Independent School District does not discriminate against any employee or applicant for employment because of race, color, religion, sex, national origin, age, disability, military status or on any other basis prohibited by law. Employment decisions will be made on the basis of each applicant's job qualifications, experience, and abilities. The Title IX Coordinator for Midway ISD is the Assistant Superintendent for Human Resources. 13885 Woodway Drive, Woodway, Texas 76712. Contact phone number is 254-761-5610