Job Description

General Information

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Position Summary

This position performs professional work providing staff assistance and coordination to the Community Education program by conducting research; preparing reports and recommendations; developing communications; program planning; implementation of program; evaluation, and acting as liaison for the program and performing similar staff functions on behalf of the program.

Reporting Relationships

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This position reports to the Community Education Manager.



This position will work cooperatively within the Community Education Department, cross departmentally within Saint Paul Public Schools and with community partners.

Knowledge, Skills and Abilities

Each position may require knowledge, skills or abilities specific to the Community Education division.



Knowledge of research methodology and techniques. Knowledge of the techniques for providing good customer service, including the ability to proactively serve customers, seek out answers and tackle challenges. Knowledge of computer software programs utilized to develop communications, promotional materials, maintain records and budgets, prepare reports and to perform other work activities related to the position. Knowledge of basic accounting principles. Strong interpersonal skills and the ability to develop successful working relationships with persons representing diverse cultural, ethnic and socio-economic backgrounds. Strong organizational skills, including prioritizing work, meeting deadlines, and creating efficient systems. Ability to recruit, train, and provide work direction to hourly staff and volunteers. Demonstrated ability to self-start, envision and implement a project from start to finish. Ability to communicate effectively, both orally and in writing. Ability to evaluate information and prepare recommendations. Ability to work a flexible schedule including days, evenings, and weekends. Leadership skills in order to implement community education programs and to organize the activities of assigned staff. Ability to work effectively with the public and district staff

Duties and Responsibilities

The essential job functions include, but are not limited to the following fundamental duties:



Provide the professional leadership necessary to identify, initiate, coordinate and evaluate community education services within Saint Paul. Plan, organize, direct and publicize a diversified program of recreational, cultural and community educational activities. Contribute to the Districts inclusive workplace efforts by fostering a safe, welcoming and respectful environment. Develop knowledge of the community and maintain open communication within the community; implement and maintain an ongoing assessment process to determine area wants, needs, and resources. Prepare reports and maintain records of program activities; make continuous evaluations of all programs and services offered through Community Education. Use technology to prepare reports, maintain financial reports, transmit information and for other applications. Participate in activities designed to promote professional growth (e.g., workshops, seminars, in-services, conferences, formal classes, committees and associations) and a willingness to obtain industry related certifications. Research, evaluate, and implement innovative practices in program development and delivery. Provide excellent customer service to both internal and external customers while responding to a variety of questions about the program; replies to inquiries which require research and coordination of information from several sources. Develops program communications; designs and prepares newsletters, brochures, flyers and other related program documentation and promotional materials; work with the media to promote programs and to garner community support. Coordinates program recognition events, training session and other program meetings including setting agendas and facilitating meetings. Monitors and maintains budget and other program records; prepares related reports. Identifies potential funding sources; assists with the preparation of grant proposals and applications for desired projects; prepares periodic reports to funding agencies as required. Assists with developing overall program planning and implementing specific program activities including after-school, evening, weekend, and summer programs. Assists with designing training relating to the program; present information about the program during training sessions and provide staff with training tools. Recruit, train, and coordinate the work of part-time instructors, site staff, volunteers, and interns. Collaborate with Community Education Manager, peers, and staff to ensure safe, quality programming and continual improvement. May perform light clerical duties related to program support including but not limited to payroll, vendor payments and contracts, reports, marketing, and registration. Establishes and maintains contact with students, parents, other district staff, community organizations, businesses, public agencies and/or groups or individuals as appropriate; acts as a liaison with these groups or individuals; attends meeting to represent the program. Facilitates group meetings with students, parents, other district staff members, community organizations, business or government agency representatives and/or others as appropriate; leads discussions; mentors students; reports information gathered to the program coordinator or administration as appropriate. Perform other related duties as assigned.

Minimum Qualifications

Bachelors degree; or two years of college coursework, and two years of experience coordinating adult and/or youth recreational and educational programs or two years of experience providing administrative support for an educational or social service program, in a customer service department or a related work environment.

Preferred Qualifications

Experience creating educational and/or recreational programs for adults and families Experience collaborating with parents, families, and community members Experience managing part time staff and/or volunteers An understanding of the Community Education divisions, programs, and services Multilingual CPR/AED and First Aid Certified

Pay, Benefits, & Work Schedule:

Pay range for this position is: $64,119 - $97,476 for 1.0 FTE
Maximum hiring step = step twelve (12)

The full salary schedule is listed in the SCSP contract. Salary information for this job posting can be found at this link (https://www.spps.org/about/departments/human-resources/labor-agreements) and by selecting the "SCSP (School and Community Services Personnel)" Labor agreement.

Benefit information for this position can be found at this link (https://www.spps.org/about/departments/human-resources/benefits/benefit-summaries-by-bargaining-unit) and by selecting the "SCSP (School and Community Services Personnel) Full Time " link.

Other Information:

Veteran's Preference - If you are an eligible veteran applying for a job where veteran's preference applies and wish to claim Veterans Preference you must submit a legible copy of your DD214 to the Human Resource Department with your employment application. If your claim is approved, five or ten additional points will be added to your final passing score.



Criminal Background Investigation and Reference Checks - Reference checks and a criminal background investigation will be completed as a condition of hire for all new employees and for former employees who have not been employed by the District for more than six months.

How to Apply:

To be considered further, please apply for this position and attach a resume and cover letter to your online application.


The Human Resource Department will review your application materials and contact you regarding the next steps.


To attach additional documents to your online application, click on the "Additional Attachments" link from the applicant homepage and upload your documents as attachments. Valid file extensions for attaching a document include .doc, .txt, .rtf, and .pdf.

Equal Employment Opportunity:

Saint Paul Public Schools is an equal opportunity employer and supports an inclusive workplace environment.

Equity Statement:

SPPS is committed to an equitable workforce where all employees represent this commitment through equitable practices in their job position.